Onsite Rocketry Vendors
Onsite Vendor Information - 2025 IREC
The Experimental Sounding Rocket Association (ESRA) is inviting rocketry vendors to provide onsite sales and related support to the teams during the week of the event in Las Cruces, NM.
NOTE - Onsite Rocketry Vendor Fees are no longer required.
However, onsite vendors must provide a minimum of $1,000 in Prizes
for the student teams.
Additional Details below
To register as a vendor, please complete below:
- Please complete the Rocketry Vendor application form:
Onsite Vendor Application
2025 Onsite Rocketry Vendors
High Power Rocketry vendors seeking to sell products to IREC teams onsite at the event will now register and provide prizes or gift certificates of equal value for the closing awards ceremony. ESRA in turn, will promote and highlight the vendors on our websites, social media, direct emails to the teams and throughout the livestream. Onsite rocketry vendors should be providers of general rocketry components and supplies. Their presence is very important to ensure rocketry teams can launch unimpeded by lost, broken or forgotten components.
Approved vendors will be able to provide pre-purchased motors/supplies to student teams onsite at the Vertical Launch Area at Spaceport Midland. Approved vendors will be able to set up onsite within the Rocketry Vendor zone of the Vertical Launch Area (VLA) to sell rocketry supplies, etc. This will be in close proximity to the student teams.
Approved vendors will be able to provide pre-purchased motors/supplies to student teams onsite at the Vertical Launch Area at Spaceport Midland. Approved vendors will be able to set up onsite within the Rocketry Vendor zone of the Vertical Launch Area (VLA) to sell rocketry supplies, etc. This will be in close proximity to the student teams.
- ESRA reserve the right to refuse any vendor’s application
- Principal vendors are asked to provide a minimum of $1,000 in prize donations to be used for winning student teams (cash, retail value kits, supplies, gift certificates, electronics, etc.)
- Coupons/flyers can be provided (to be included in the teams’ registration bags)
- Approved onsite vendors can set up their booth/canopy in the designated Rocketry Vendors area at the Vertical Launch Area (VLA) of Spaceport Midland from no earlier than Tuesday and are expected to be onsite Wednesday thru Saturday
- Primary onsite vendors will be provided table space within the Convention Center to interact with student teams. However, all rocket-propulsion related transactions should occur outside. Vendors MAY set up their canopy/sales areas in a designated area in the parking lot of the Midland Horseshoe Pavilion.
- Primary onsite vendors will receive access badges to all activities of the IREC.
- Approved onsite vendors will need to provide high resolution graphics/logos/video clips which will be posted on websites, social media, livestream and presentations throughout the event.
- Announcements highlighting onsite vendors will be made over the livestream and the public address speakers during the event.
- ESRA will contact all vendors who complete the online application (linked above). All vendors must complete the Onsite Rocketry Vendor contract to participate.
- Additional questions, concerns and comments should be directed to Hanna Kruse