Onsite Rocketry Vendors
Onsite Vendor Information - 2023 Spaceport America Cup
June 19 - 24, 2023, Las Cruces, NM - Spaceport America Vertical Launch Area
June 19 - 24, 2023, Las Cruces, NM - Spaceport America Vertical Launch Area
| 2023_rocketry_vendors_introduction.pdf |
The Experimental Sounding Rocket Association (ESRA) is inviting rocketry vendors to provide onsite sales and related support to the teams during the week of the event in Las Cruces, NM.
NOTE - Onsite Rocketry Vendor Fees are no longer required.
However, onsite vendors must provide a minimum of $1,000 in Prizes
for the student teams.
Additional Details below
To register as a vendor, please complete below:
- Please complete the Rocketry Vendor application form:
Onsite Vendor Application
2023 Onsite Rocketry Vendors
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High Power Rocketry vendors seeking to sell products to Spaceport America Cup teams onsite at the event will now register and provide prizes or gift certificates of equal value for the closing awards ceremony. ESRA in turn, will promote and highlight the vendors on our websites, social media, direct emails to the teams and throughout the livestream. Onsite rocketry vendors should be providers of general rocketry components and supplies. Their presence is very important to ensure rocketry teams can launch unimpeded by lost, broken or forgotten components. Specialty vendors may submit prizes, awards or donations but will not be allowed to sell onsite at the VLA.
Approved vendors will be able to provide pre-purchased motors/supplies to student teams onsite at the Vertical Launch Area at Spaceport America. Approved vendors will be able to set up onsite within the Rocketry Vendor zone of the Vertical Launch Area (VLA) to sell rocketry supplies, etc. This will be in close proximity to the student teams.
Approved vendors will be able to provide pre-purchased motors/supplies to student teams onsite at the Vertical Launch Area at Spaceport America. Approved vendors will be able to set up onsite within the Rocketry Vendor zone of the Vertical Launch Area (VLA) to sell rocketry supplies, etc. This will be in close proximity to the student teams.
- ESRA and Spaceport America reserve the right to refuse any vendor’s application
- Onsite vendors will provide a minimum of $1,000 in prize donations to be used for winning student teams (cash, retail value kits, supplies, gift certificates, electronics, etc.)
- Optional -- Prize donations to the overall winner (>$750 value) will allow the vendor to be onstage to present the prize to the winning team.
- Optional – Coupons and flyers to be included in the teams’ registration bags
- Approved onsite vendors can set up their booth/canopy in the designated Rocketry Vendors area at the Vertical Launch Area (VLA) of Spaceport America from Wednesday to Saturday
- Vendors can go inside the Convention Center to interact with student teams. However, all rocketry-related transactions should occur outside. Vendors MAY NOT set up their canopy/sales areas at or near the Convention Center.
- Vendors will receive access badges to the Tuesday event, launch days and closing ceremony.
- If Vendors want a table inside, they will need to become an official Sponsor and must complete a sponsor contract. A sponsor contract supersedes a vendor agreement.
- Approved onsite vendors will need to provide high resolution graphics/logos/video clips which will be posted on websites, social media, livestream and presentations throughout the event.
- Announcements highlighting onsite vendors will be made over the livestream and the public address speakers during the event.
- ESRA will contact all vendors who complete the online application (linked above). All vendors must complete the Onsite Rocketry Vendor contract to participate.
- Additional questions, concerns and comments should be directed to Andrew Berger