ESRA Live Stream Team Videos
ESRA will again be live streaming the 2025 IREC. Teams will be asked to submit a video before the event in two parts. A full version and a shorter version, only including introductions for the college, team name, and team leads. As we need these videos before the competition, they do not count as a submission to the video challenge. However, for efficiency, students are highly encouraged to use the same video and splice in the launch footage and some event footage into the existing video, then submit to the Team Video Challenge.
2024 Winner: Team 11 Brigham Young University
DELIVERABLES (2 Videos)
We would like the teams to break their videos into 2 deliverables, the Introduction video, and then the general team video.
1) The Introduction video should just be the first part of your team video. You can re-edit it a bit if needed, but it should be no longer than 30 seconds. The team identity should be immediately obvious in the opening and closing shots. The video should contain your University name, Team/Project Name, and the introductions of your key leads of the project. This will be used to play before you rocket launch, so think about how sports does a quick lineup of your team right before the game starts.
2) The Team video is the 2-5 min video which will be used in the live stream. (May be played at the Awards Ceremony for winning teams). Keep in mind that most content creators will recommend that promo videos and most content does not exceed the 2-3 min videos. It is very difficult to keep the attention span of the typical viewer. It is preferred that your team keep the video closer to 2-3 mins, but we also didn't want to tie your hands if your project warrants the extra two mins. The team identity should be immediately obvious in the opening and closing shots.
Both video submissions may include a thumbnail for posting to YouTube. If a thumbnail is not included, ESRA will select a thumbnail from the default choices.
NOTE: Avoid placing text in the upper corners of the video as we will put live range footage, and logos on the top corners during the live stream.
1) The Introduction video should just be the first part of your team video. You can re-edit it a bit if needed, but it should be no longer than 30 seconds. The team identity should be immediately obvious in the opening and closing shots. The video should contain your University name, Team/Project Name, and the introductions of your key leads of the project. This will be used to play before you rocket launch, so think about how sports does a quick lineup of your team right before the game starts.
2) The Team video is the 2-5 min video which will be used in the live stream. (May be played at the Awards Ceremony for winning teams). Keep in mind that most content creators will recommend that promo videos and most content does not exceed the 2-3 min videos. It is very difficult to keep the attention span of the typical viewer. It is preferred that your team keep the video closer to 2-3 mins, but we also didn't want to tie your hands if your project warrants the extra two mins. The team identity should be immediately obvious in the opening and closing shots.
Both video submissions may include a thumbnail for posting to YouTube. If a thumbnail is not included, ESRA will select a thumbnail from the default choices.
NOTE: Avoid placing text in the upper corners of the video as we will put live range footage, and logos on the top corners during the live stream.
Deadline: 30 May 2025
We need the videos before 30 May 2025 to be sure we can review and organize the content. If you have inappropriate content, or your content could use some constructive feedback, we will reach out to you unless there is not enough time before the event, in which case we will not use the video content.
Videos received after 30 May 2025 are likely be included, but will be reviewed and assessed only as we have time.
Videos received after 30 May 2025 are likely be included, but will be reviewed and assessed only as we have time.
Tips on Audio
Ultimately you need to ensure you and ESRA have the rights to use the music. Below are some tips on places to find audio. If your music fails to follow YouTube Guidelines, we will not be able to share your content. Feel free to try an upload to your own account and see if YouTube flags the content before submitting.
When to use background audio tracks? Well any part of your video can and should have something. A video of talking heads can get boring. While some speakers are gifted and don't need background audio, music can help give that extra touch. Just placing an audio at super low volume behind talking can really help spice up the content. Don't drown out your voices, but something to cover up outside noise, or that pesky static/gain that comes from some microphones. Also, be careful not to jump volume too suddenly. See the end of our 2019 IREC video where we kept the music but added several team's audio.
A Couple quick tips:
REMEDIES FOR AUDIO COPYRIGHT ISSUES:
If YouTube detects any ContentID audio copyright matches, ESRA may elect to mute all audio for the duration of the issue.
When to use background audio tracks? Well any part of your video can and should have something. A video of talking heads can get boring. While some speakers are gifted and don't need background audio, music can help give that extra touch. Just placing an audio at super low volume behind talking can really help spice up the content. Don't drown out your voices, but something to cover up outside noise, or that pesky static/gain that comes from some microphones. Also, be careful not to jump volume too suddenly. See the end of our 2019 IREC video where we kept the music but added several team's audio.
A Couple quick tips:
- YouTube Studio - Anyone with a google or YouTube account can go to YouTube Studio and download any royalty free music from their library.
- TheFatRat - Creates content for gamers to use when live streaming. No cost, just credit them. Some songs can be found on YouTube Studio but I have used several of their songs on multiple projects.
REMEDIES FOR AUDIO COPYRIGHT ISSUES:
If YouTube detects any ContentID audio copyright matches, ESRA may elect to mute all audio for the duration of the issue.
HOW TO SUBMIT:
For those of you with Adobe Premiere or similar, render your videos using the YouTube 4K or 1080p H.264 format.
Submit to the file share link here: TBD
Make sure your file names match the examples below by replacing # sign with your team number and everything in the brackets, including the brackets [ ] with your project name.
Team ### - INTRO - 1080p - [Project name]
Team ### - INTRO - Thumbnail - [Project name]
Team ### - VIDEO - 4K - [Project Name]
Team ### - VIDEO - Thumbnail - [Project Name]
Example: Team 199 - Intro - 1080p - Project Smurfy.mp4
INCLUDE AUDIO COPYRIGHT CLEARANCE PROCEDURES:
If any license or copyright clearance procedure is required to avoid YouTube ContentID detection, that license or procedure MUST be included in the submission. Text files with title Team ### - Audio Copyright Info - [Project Name] is recommended. Any licenses must be transferable to ESRA and allow use on YouTube and social media. Any procedure must be clearly written and easy to follow step by step.
DEPICTION OF MINORS
Parental permission must be secured if minors are depicted in the video. If minors are depicted, proof of permission must be included in the submission.
Submit to the file share link here: TBD
Make sure your file names match the examples below by replacing # sign with your team number and everything in the brackets, including the brackets [ ] with your project name.
Team ### - INTRO - 1080p - [Project name]
Team ### - INTRO - Thumbnail - [Project name]
Team ### - VIDEO - 4K - [Project Name]
Team ### - VIDEO - Thumbnail - [Project Name]
Example: Team 199 - Intro - 1080p - Project Smurfy.mp4
INCLUDE AUDIO COPYRIGHT CLEARANCE PROCEDURES:
If any license or copyright clearance procedure is required to avoid YouTube ContentID detection, that license or procedure MUST be included in the submission. Text files with title Team ### - Audio Copyright Info - [Project Name] is recommended. Any licenses must be transferable to ESRA and allow use on YouTube and social media. Any procedure must be clearly written and easy to follow step by step.
DEPICTION OF MINORS
Parental permission must be secured if minors are depicted in the video. If minors are depicted, proof of permission must be included in the submission.
TEAM VIDEO CHALLENGE Rules & Information
For the 2025 IREC, ESRA will once again be running a Technical Challenge for the best team video. This video must be between 2-5 minutes long and covers the team’s year-long journey to the IREC and launch video, and some footage from the event, including post flight footage of your rocket.
Pro Tip: Use you videos from the livestream submission and edit the final portions to include the event and launch footage or simply extend your original video.
Pro Tip: Use you videos from the livestream submission and edit the final portions to include the event and launch footage or simply extend your original video.
Videos should include the following to score maximum points from the Video Challenge judging committee:
JUDGING CRITERIA:
Awards:
Submitted videos will be played prior to the beginning of the awards ceremony and immediately following
The winning teams will have their video played during the awards presentation
SUBMISSION:
**ESRA and the Hosting Partner will have non-exclusive rights to all videos submitted**
This means you can still use and share them and you will still own them, but we can use them on any media platforms in present and future, and those mediums that do not yet exist. We can also share with our sponsors allowing them to share on their media platforms. We will not sell for profit, but the organizations and sponsors using the footage will benefit in the from of advertising their companies and organizations.
- Videos should include a good combination of photos, video, and music
- The team identity should be obvious in a minimum of the opening and closing shots
- Videos should clearly show a progressive timeline of your team participating in the design, build, test, travel, and launch of your project
- Include images or video of community outreach events
- Team video should answer the question “Why did your team enter the IREC?”
- Team video should answer the question “What challenges has your team overcome?”
- Launch at the IREC, and some clips at the event
- A thumbnail image for posting to YouTube
JUDGING CRITERIA:
- Videos should be professional, entertaining, and inspirational
- All submitted videos should have quality editing, transitions, artistic scenes and a strong story line
- Make sure to include excellent visual appeal (good combination of still photos versus live video)
- Videos should clearly show the energy and excitement of the competition and efforts the team have made
Awards:
- Best Team Video Submission
Submitted videos will be played prior to the beginning of the awards ceremony and immediately following
The winning teams will have their video played during the awards presentation
SUBMISSION:
- Submit to the file share link: TBD
- Videos should be submitted as early as possible between Thursday, 12 June 2024, and 2359 local time on Friday, 13 June 2024. This means you must launch before Saturday.
**ESRA and the Hosting Partner will have non-exclusive rights to all videos submitted**
This means you can still use and share them and you will still own them, but we can use them on any media platforms in present and future, and those mediums that do not yet exist. We can also share with our sponsors allowing them to share on their media platforms. We will not sell for profit, but the organizations and sponsors using the footage will benefit in the from of advertising their companies and organizations.