The documents below are everything a team needs to compete in the IREC and SDL Payload Challenge at the SA Cup. Some documents are living documents and others are final. Please check back periodically to make sure you have the most recent document. Unless otherwise noted, all documents and forms/ templates remain valid from their effective date until they are either replaced or otherwise declared obsolete by ESRA. Feel free to contact ESRA with any questions.
IREC Rules & Requirements Document
This document defines the rules and requirements governing participation in the IREC at the SA Cup. Additional guidance for collegiate teams entered in the competition is contained in the IREC Design, Test, & Evaluation Guide.
Notes:
2024 edition is now available.
Notes:
2024 edition is now available.
| sa_cup_irec_rules_and_requirements_document_-2024_v1.4_20240304.pdf |
Last Updated: 03/05/2024 by acb
SDL Payload Challenge Rules & Information
SDL is excited to be involved with the SA Cup and the IREC, focusing on the payload portion of the competition. After all, there’s no reason to launch a rocket unless there’s a payload! SDL is offering prizes to teams that produce meaningful payloads.
| sdl_payload_challenge_rules_and_info_2023_09_28.pdf |
Last Updated: 09/28/2023 by acb
IREC Design, Test, & Evaluation Guide
This document defines the minimum design, test, and evaluation criteria which the event organizers expect college and university student teams participating in the Spaceport America Cup: Intercollegiate Rocket Engineering Competition to uphold. The event organizers use these criteria to promote flight safety. Departures from the guidance this document provides may negatively impact an offending team’s score, and possibly even its flight status depending on the degree of severity. This document supplements the foundational, qualifying criteria for the IREC contained in the IREC Rules & Requirement Document.
Notes:
2024 edition is now available.
Notes:
2024 edition is now available.
| 2023-sa_cup_dteg_v2.2.9_10-24-23.pdf |
Last Updated: 10/27/2023 by acb
IREC Range Standard Operating Procedures
This document defines the overarching "run-rules" governing Spaceport America Cup activities occurring on NMSA property (aka "the Spaceport"), most notably all IREC launch operations from the Spaceport Vertical Launch Area (VLA). IREC team members and individuals closely associated with teams are this document's intended audience. It is not intended for use by members of the general public. Such visitors to the Spaceport America Cup will receive event information relevant to them through other channels.
| sa_cup_irec_range_standard_operating_procedures_2024-a.docx.pdf |
Last Updated: 4/23/2024,by acb
2025 SA Cup Integrated Master Schedule Document
This document primarily defines the schedule on which participants in the IREC at the SA Cup must submit required deliverables to the event organizers in order to be considered "timely" in scoring. The impact of timeliness on scoring is described for each respective deliverable in the IREC Rules & Requirements Document. Furthermore, this document integrates other information useful to participants, such as the deadlines for early, on-time, or late payment of fees, due dates for required waivers/forms, and the detailed event schedule of the Spaceport America Cup itself. This information is updated on a regular basis throughout the year, so participants should check regularly to verify they are working with the most current version.
Notes:
2025 edition is now available.
Notes:
2025 edition is now available.
| sa_cup_ims-20240720.pdf |
Last Updated: 07/20/2024 acb
Pre-Registration Forms and Instructions
Important instructions and forms for preparing for the 2024 Event Registration (attending teams). Following these instructions and submitting the forms properly and prior to the deadline will significantly improve your Team's Check-In process
| 2024_spaceport_america_cup_pre-registration_instructions.pdf |
| sac_pre-registration_template_2024.xlsx |
Last Updated: 05/2/2024 acb
Explanation Letter for IREC Fees
The Experimental Sounding Rocket Association can provide this letter to organizations financially supporting IREC teams, to explain and define the fee structure for the competition. Three separate fees make up the entire “IREC Registration Fee”. These are the Entry Fee, the Rocket Fee, and the Rocketeer Fee.
| irec_competition_fees_overview.pdf |
Last Updated: April 16, 2022 acb
Proper Clothing for the Spaceport America Cup
This document provides student team members, staff and volunteers with a highly recommended style of clothing for dealing with the harsh desert environment out at Spaceport America's Vertical Launch Area. The southern New Mexico desert can often reach temperatures in excess of 110F or 42C. Wearing inappropriate clothing such as flip flops, swimming attire, etc can lead to points deductions or even removal from the site.
| proper_clothing_for_the_spaceport_america_cup.pdf |
Last Updated: June 5, 2022 acb
Las Cruces Convention Center Shipping Information and Application
The convention center will accept deliveries for a fee. You must review the form for details, complete and submit it with payment before you ship anything to the Convention Center
| lccc_delivery_and_storange_services_april_2024.pdf |
Last Updated April 16, 2024 acb
Maps to travel to the Vertical Launch Area at Spaceport America
This document provides CORRECT maps to travel to the Vertical Launch Area from both Truth or Consequences or Las Cruces. DO NOT TRUST online mapping systems like Google Maps or Apple Maps as they will lead you onto roads that don't exist or are not paved.
| 2023_maps_to_spaceport_america_vla_from_las_cruces.pdf |
| 2023_maps_to_spaceport_america_vla_from_truth_or_consequences.pdf |
Last Updated: April 14, 2023 by acb
2024 3rd Progress Report - Video Conference Review Information
| spaceport_america_cup_3rd_progress_report_-_video_presentation__3_.pdf |
Last Updated: Mary 13, 2024 by acb
2024 Onboard battery reference document
| batteries_sac_2024.pdf |
Forms
SDL Payload Challenge Entry Form & Judging Sheet
To enter the SDL Payload Challenge, each interested team shall submit a payload challenge entry form to SDL no later than two weeks prior to the Spaceport America Cup; email to: [email protected]
| 2024_spaceport_america_cup_entry_form-judging_sheet_9-29-23.pdf |
Last Updated: 09/29/2023 by acb
IREC Project Technical Report Template
Each team shall submit a Project Technical Report which overviews their project for the judging panel and other competition officials. The Project Technical Report shall be formatted according to the style guide of the American Institute of Aeronautics and Astronautics (AIAA), using a provided Microsoft® Word document template. These files are to be submitted in pdf format.
| sa_cup_project_technical_report_template_2022.docx |
Last Updated: 10/1/2021, 16:23 hours
Example Risk Assessment Matrix
In accordance with the IREC Rules & Requirements Document, the Project Technical Report appendix shall contain a Risk Assessment. This appendix shall summarize risk and reliability concepts associated with the project. All identified failure modes which pose a risk to mission success shall be recorded in a matrix, organized according to the mission phases identified by the concept of operation (CONOPS). A mitigation approach – by process and/or design – shall be defined for each risk identified. An example of such a matrix is available here.
| example_risk_assessment.pdf |
Last Updated: 10/9/2016, 21:39 hours
IREC Extended Abstract Template
Each team shall submit an Extended Abstract on a particular aspect of their work for competition officials and the judging panel to consider including in a Podium Session held during the conference day at the Spaceport America Cup. Teams whose topics are accepted into the Podium Session will be considered eligible for Technical Excellence and Innovation Awards defined in the IREC Rules & Requirements Document. The Extended Abstract shall be formatted according to the style guide of the American Institute of Aeronautics and Astronautics (AIAA), using a provided Microsoft® Word document template. The file should be submitted as a pdf format.
| extended_abstract_pseudo-aiaa_template_20171009.docx |
Last Updated: 10/9/2016, 21:39 hours
Example IREC School Participation Letter
Each team shall have the academic institution(s) in which its members are enrolled provide a signed letter to the event organizers, acknowledging the team's participation in the IREC at the SA Cup. The signature shall be that of a faculty member or other paid, non-student staff representative. This will affirm the team in question does in fact represent the academic institution(s) its members claim affiliation with. Academic institutions sending more than one team to the IREC need only write one participation letter, covering all their teams, but each included team must submit an individual copy of that letter. In the case of a joint team, comprised of students from multiple academic institutions, each affiliated institution must provide its own letter to the team.
| example_school_participation_letter_20171008_baseline.pdf |
Last Updated: 10/9/2016, 14:37 hours
Spaceport America Cup Waiver and Release of Liability Form
Every individual attending the Spaceport America Cup – including team members, faculty advisers, and other invited guests – shall digitally sign the Spaceport America Cup Waiver and Release of Liability Form. Individuals who do not sign this form will be unable to participate in any activities occurring on NMSA property (ie the Spaceport).
The Spaceport America Cup Waiver and Release of Liability Form is available for digital signature at the following web address:
spaceportamericacup.com/2024-cup-liability-waiver/
The Spaceport America Cup Waiver and Release of Liability Form is available for digital signature at the following web address:
spaceportamericacup.com/2024-cup-liability-waiver/
Last Updated: 05/12/2018, 11:12 hrs
Sample SA Cup Flight Safety Review Resolution Form
The following sample of the SA Cup Flight Safety Review Resolution Form is provided for participants' reference purposes only. The flier's actual form will be issued at the event by an inspector from the Flight Safety Team. The Launch approval process, including the Flight Safety Review, is defined in the Standard Operating Procedures.
| fsr_resolution_form_v2.0.pdf |
Last Updated: 06/03/2019 21:00 hrs
Sample SA Cup Consolidated Flight Card & Post Flight Record
The following sample of the SA Cup Consolidated Flight Card and Post Flight Record is provided for participants' reference purposes only. The flier's actual form will be issued at the event by an inspector from the Launch Operations Team. The Launch approval process, including the use of the Consolidated Flight Card and Post Flight Record is defined in the Standard Operating Procedures.
| sample_consolidated_flight_card_and_post_flight_record_v1.1.pdf |
Last Updated: 06/03/2019 21:00 hrs
Artwork
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ESRA InsigniaThink our insignia looks pretty cool? Want a high quality version of it to display on things? Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
Las Updated: 12/3/2016, 21:07 hours
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Coin Logos
These are the PNG files used to create all of the chips at the event.
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2024 Mission PatchesThe mission patch for the 2024 IREC at the Seventh Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc.
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2023 Mission Patch
We're pleased to present the mission patch for the 2023 IREC at the Sixth Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
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| 2023_final.png |
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2022 Mission Patch & 15th Anniversary LogoTo celebrate our return to flight in 2022, we have designed this patch to feature elements of ESRA, Spaceport, IREC, and New Mexico. Additionally, we have the patch for the 15th Anniversary of the IREC event which recycles a lot of our ESRA logo, gives a recognition to Spaceport with the silhouette of their building, and feature a rocket for every year the IREC has been held. Feel free to print both and feature them in your documentation and even your hardware.
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2020 IREC Mission PatchUnfortunately, the 2020 Cup was cancelled due to COVID. But here's the patch we designed for it.
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2019 IREC Mission PatchWe're pleased to present the mission patch for the 2019 IREC at the Third Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
Last Updated: 04/15/2017, 23:39 hours
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2018 IREC Mission PatchWe're pleased to present the mission patch for the 2018 IREC at the Second Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
Last Updated: 11/13/2017, 21:00 hours
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2017 IREC Mission PatchWe're pleased to present the mission patch for the 2017 IREC at the First Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
Last Updated: 11/9/2016, 22:46 hours
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Spaceport America Cup BrandingWith a new event comes new branding. Below are the files needed for the SA Cup Logos. For any questions on Spaceport branding please refer to their website.
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2016 IREC Mission PatchWe're pleased to present the mission patch for the 2016 IREC. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
Last Updated: 11/18/2015 22:04 hours
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2015 IREC Mission PatchWe're pleased to present the mission patch for the Tenth Anniversary of the IREC. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
Last Updated 06/01/2015 23:38 hours
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