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SA Cup Documents and Forms

The documents below represent everything a team will need to compete in the IREC and SDL Payload Challenge at the SA Cup. Some documents are living documents and others are final. Please check back periodically to make sure you have the most recent document. Unless otherwise noted, all documents and forms/ templates remain valid from their effective date until they are either replaced or otherwise declared obsolete by ESRA. Feel free to contact ESRA with any questions.

IREC Rules & Requirements Document

This document defines the rules and requirements governing participation in the IREC at the SA Cup. Additional guidance for collegiate teams entered in the competition is contained in the IREC Design, Test, & Evaluation Guide.
sa_cup_irec_rules___requirements_document_20201006_rev_e.pdf
File Size: 500 kb
File Type: pdf
Download File

Last Updated: 10/13/2020 by CCO

SDL Payload Challenge Rules & Information

SDL is excited to be involved with the SA Cup and the IREC, focusing on the payload portion of the competition. After all, in reality there’s no reason to launch a rocket unless there’s a payload! SDL is offering prizes to teams that produce meaningful payloads.
sdl_payload_challenge_rules_and_info_2020_10_14.pdf
File Size: 353 kb
File Type: pdf
Download File

Last Updated: 10/19/2020, 18:49 hours

GPS Tracking Requirement and Recommendations
The GPS Requirements document is now included in the DTEG document
Last Updated: 10/23/2020 by ACB

IREC Design, Test, & Evaluation Guide

​This document defines the minimum design, test, and evaluation criteria which the event organizers expect college and university student teams participating in the Spaceport America Cup: Intercollegiate Rocket Engineering Competition to uphold. The event organizers use these criteria to promote flight safety. Departures from the guidance this document provides may negatively impact an offending team’s score, and possibly even its flight status depending on the degree of severity. This document supplements the foundational, qualifying criteria for the IREC contained in the IREC Rules & Requirement Document.

Notes: 
Rev. C has been added with some minor changes and updates for the 2020 competition. 
sa_cup_irec-design_test___evaluation_guide-v1.0-2021.pdf
File Size: 762 kb
File Type: pdf
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Last Updated: 11/20/2019 by ACB

IREC Range Standard Operating Procedures

​This document defines the overarching "run-rules" governing Spaceport America Cup activities occurring on NMSA property (aka "the Spaceport"), most notably all IREC launch operations from the Spaceport Vertical Launch Area (VLA). IREC team members and individuals closely associated with teams are this document's intended audience. It is not intended for use by members of the general public. Such visitors to the Spaceport America Cup will receive event information relevant to them through other channels.
sa_cup_irec_range_standard_operating_procedures_20190603__baseline_.pdf
File Size: 557 kb
File Type: pdf
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Last Updated: 06/03/2019, 20:51 hours


2021 SA Cup Integrated Master Schedule Document

This document primarily defines the schedule on which participants in the IREC at the SA Cup must submit required deliverables to the event organizers in order to be considered "timely" in scoring. The impact of timeliness on scoring is described for each respective deliverable in the ​IREC Rules & Requirements Document. Furthermore, this document integrates other information useful to participants, such as the deadlines for early, on-time, or late payment of fees, due dates for required waivers/forms, and the detailed event schedule of the Spaceport America Cup itself. This information is updated on a regular basis throughout the year, so participants should check regularly to verify they are working with the most current version.
sa_cup_ims-20200916.pdf
File Size: 427 kb
File Type: pdf
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Last Updated: 9/16/2020, 20:55 hours

Explanation Letter for IREC Fees

​The Experimental Sounding Rocket Association, and the Spaceport America crew provide this letter to organizations financially supporting IREC teams, to explain and define the fee structure for the competition. Three separate fees make up the entire “IREC Registration Fee”. These are the Entry Fee, the Rocket Fee, and the Rocketeer Fee.
sac_irec_fee_letter.pdf
File Size: 107 kb
File Type: pdf
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Last Updated: 10/7/2019, 21:00 hours

Forms

SDL Payload Challenge Entry Form & Judging Sheet

To enter the SDL Payload Challenge, each interested team shall submit a payload challenge entry form to SDL no later than two weeks prior to the Spaceport America Cup; email to: payloadchallenge@sdl.usu.edu
sdl_payload_challenge_entry_form_and_judging_sheet_2020_10_14.pdf
File Size: 736 kb
File Type: pdf
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Last Updated: 10/21/2020, 23:32 hours

IREC Project Technical Report Template

Each team shall submit a Project Technical Report which overviews their project for the judging panel and other competition officials. The Project Technical Report shall be formatted according to the style guide of the American Institute of Aeronautics and Astronautics (AIAA), using a provided Microsoft® Word document template. These files are to be submitted in pdf format.
project_technical_report_aiaa_template_20171009.docx
File Size: 272 kb
File Type: docx
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Last Updated: 10/9/2016, 14:37 hours

Example Risk Assessment Matrix

​In accordance with the IREC Rules & Requirements Document, the Project Technical Report appendix shall contain a Risk Assessment. This appendix shall summarize risk and reliability concepts associated with the project. All identified failure modes which pose a risk to mission success shall be recorded in a matrix, organized according to the mission phases identified by the concept of operation (CONOPS). A mitigation approach – by process and/or design – shall be defined for each risk identified. An example of such a matrix is available here.
example_risk_assessment.pdf
File Size: 55 kb
File Type: pdf
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​Last Updated: 10/9/2016, 21:39 hours

IREC Extended Abstract Template

Each team shall submit an Extended Abstract on a particular aspect of their work for competition officials and the judging panel to consider including in a Podium Session held during the conference day at the Spaceport America Cup. Teams whose topics are accepted into the Podium Session will be considered eligible for Technical Excellence and Innovation Awards defined in the IREC Rules & Requirements Document. The Extended Abstract shall be formatted according to the style guide of the American Institute of Aeronautics and Astronautics (AIAA), using a provided Microsoft® Word document template. The file should be submitted as a pdf format.
extended_abstract_pseudo-aiaa_template_20171009.docx
File Size: 29 kb
File Type: docx
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Last Updated: 10/9/2016, 21:39 hours

Example IREC School Participation Letter

Each team shall have the academic institution(s) in which its members are enrolled provide a signed letter to the event organizers, acknowledging the team's participation in the IREC at the SA Cup. The signature shall be that of a faculty member or other paid, non-student staff representative. This will affirm the team in question does in fact represent the academic institution(s) its members claim affiliation with. Academic institutions sending more than one team to the IREC need only write one participation letter, covering all their teams, but each included team must submit an individual copy of that letter. In the case of a joint team, comprised of students from multiple academic institutions, each affiliated institution must provide its own letter to the team. 
example_school_participation_letter_20171008_baseline.pdf
File Size: 67 kb
File Type: pdf
Download File

Last Updated: 10/9/2016, 14:37 hours

Spaceport America Cup Waiver and Release of Liability Form

​Every individual attending the Spaceport America Cup – including team members, faculty advisers, and other invited guests – shall digitally sign the Spaceport America Cup Waiver and Release of Liability Form. Individuals who do not sign this form will be unable to participate in any activities occurring on NMSA property (ie the Spaceport). 

​The Spaceport America Cup Waiver and Release of Liability Form is available for digital signature at the following web address:​ https://spaceportamericacup.com/2021-cup-liability-waiver/
Last Updated: 05/12/2018, 11:12 hrs

Sample SA Cup Flight Safety Review Resolution Form

The following sample of the SA Cup Flight Safety Review Resolution Form is provided for participants' reference purposes only. The flier's actual form will be issued at the event by an inspector from the Flight Safety Team. The Launch approval process, including the Flight Safety Review, is defined in the Standard Operating Procedures.
fsr_resolution_form_v2.0.pdf
File Size: 45 kb
File Type: pdf
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Last Updated: 06/03/2019 21:00 hrs

Sample SA Cup Consolidated Flight Card & Post Flight Record

​The following sample of the SA Cup Consolidated Flight Card and Post Flight Record is provided for participants' reference purposes only. The flier's actual form will be issued at the event by an inspector from the Launch Operations Team. The Launch approval process, including the use of the Consolidated Flight Card and Post Flight Record is defined in the Standard Operating Procedures.
sample_consolidated_flight_card_and_post_flight_record_v1.1.pdf
File Size: 67 kb
File Type: pdf
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​Last Updated: 06/03/2019 21:00 hrs

Onsite Rocketry Vendor Information
​Rocketry vendors seeking to sell products to Spaceport America Cup teams onsite at the event will now
register, pay a registration fee and will provide prizes or gift certificates of equal value for the closing
awards ceremony.
onsite_rocketry_vendor_information_-_spaceport_america_cup_2020.pdf
File Size: 339 kb
File Type: pdf
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Artwork

Picture

ESRA Insignia

Think our insignia looks pretty cool? Want a high quality version of it to display on things? Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
esra-insignia4.png
File Size: 536 kb
File Type: png
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Las Updated: 12/3/2016, 21:07 hours

Coin Logos

These are the PNG files used to create all of the chips at the event.
Picture
project_manager.png
File Size: 588 kb
File Type: png
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Picture
safety_officer.png
File Size: 503 kb
File Type: png
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safety_officer_v3.svg
File Size: 66 kb
File Type: svg
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Picture
early_bird.png
File Size: 683 kb
File Type: png
Download File

early_bird.svg
File Size: 130 kb
File Type: svg
Download File

Picture
volunteer.png
File Size: 851 kb
File Type: png
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volunteer.svg
File Size: 201 kb
File Type: svg
Download File


Picture

2020 IREC Mission Patch

​We're pleased to present the mission patch for the 2020 IREC at the Second Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
sacup2020irec_blank_background.png
File Size: 5386 kb
File Type: png
Download File


Picture

2019 IREC Mission Patch

​We're pleased to present the mission patch for the 2019 IREC at the Second Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
sacup2019irec.png
File Size: 3296 kb
File Type: png
Download File

Last Updated: 04/15/2017, 23:39 hours

Picture

2018 IREC Mission Patch

​We're pleased to present the mission patch for the 2018 IREC at the Second Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
2sacup2018irec-1.png
File Size: 14956 kb
File Type: png
Download File

Last Updated: 11/13/2017, 21:00 hours

Picture

2017 IREC Mission Patch

We're pleased to present the mission patch for the 2017 IREC at the First Annual Spaceport America Cup. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
IREC2017.png
File Size: 16308 kb
File Type: png
Download File

Last Updated: 11/9/2016, 22:46 hours

Picture

2016 IREC Mission Patch

We're pleased to present the mission patch for the 2016 IREC. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
irec2016.png
File Size: 683 kb
File Type: png
Download File

Last Updated: 11/18/2015 22:04 hours

Picture

2015 IREC Mission Patch

We're pleased to present the mission patch for the Tenth Anniversary of the IREC. Please feel free to download this full resolution file and use it as you see fit - for promotion, to decorate your rocket, etc... Have fun!
10th_esra_irec.png
File Size: 566 kb
File Type: png
Download File

Last Updated 06/01/2015 23:38 hours

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web login
  • ESRA Home
  • News
  • About ESRA
  • SA Cup/IREC competition
    • SA Cup Home
    • IREC >
      • What is IREC?
      • IREC Fees
    • SA Cup Documents & Forms
    • SDL Payload Challenge
    • Kron Technologies Video Challenge
    • SA Cup Lodging
    • SA Cup Travel
  • Events
    • 2021 SA Cup - 15TH ANNIVERSARY
    • 2020 SA Cup
    • 2019 SA Cup
    • 2018 SA Cup
    • 2017 SA Cup
    • Past IREC Events >
      • 2016 IREC
      • 2015 IREC - 10th Anniversary
      • 2014 IREC
      • 2013 IREC
      • 2012 IREC
      • 2011 IREC
      • 2010 IREC - 5th Anniversary
  • Get Involved
    • Donate
    • Sponsors
    • Rocket Vendors
    • Sponsor a Challenge
    • Volunteer
  • Contact Us